Table of Content

CONSTITUTION

ARTICLE I NAME

ARTICLE II OBJECTIVE

ARTICLE III MEMBERSHIP

ARTICLE IV OFFICERS

ARTICLE V DISCIPLINE

ARTICLE VI MEETINGS

ARTICLE VII NEWSLETTERS

ARTICLE VIII AMENDMENTS

ARTICLE IX DISSOLUTION

BY-LAWS

ARTICLE I MEMBERSHIP AND DUES

ARTICLE II DUTIES OF THE OFFICERS

ARTICLE III COMMITTEES

ARTICLE IV VOTING PROCEDURE

ARTICLE V PARLIAMENTARY AUTHORITY

ARTICLE VI ORDER OF BUSINESS

ARTICLE VII AMENDMENTS

CONSTITUTION

ARTICLE I NAME

This specialty club shall officially be known as High Tide Hollands or HTH

ARTICLE II OBJECTIVE

Section 1. To promote, encourage and develop the Holland Lop rabbit.

Section 2. To provide membership and assistance to persons interested in the breeding and showing of

the Holland Lop.

Section 3. To work in close coordination with local clubs (as they become established), HLRSC and the

ARBA to provide a friendly and informative atmosphere for raising and showing the Holland Lop.

Section 4. This shall be a non-profit organization.

ARTICLE III MEMBERSHIP

Section 1. Any person who is interested in Holland Lops, whether engaged in raising them or not, may

become a member of this club by payment of the dues set by the club.

Section 2. The Members and or the President (via recommendation to the Executive Committee) reserve

the right to accept or reject, for any just cause, any application for membership or renewal.

ARTICLE IV OFFICERS

Section 1. The offices of the club shall consist of a President, Vice President, Secretary/ Treasurer and

three or more directors. These six shall constitute the Executive Committee.

Section 2. The following offices shall be elected from and by the membership by mail ballot. Ballots will be

mailed out January 1st and the election will close February 15th. The election of President and three

Directors biannually for a two-year term, in odd years. The election of Vice President and three Directors

biannually for a two-year term, in even years.

Section 3. The Secretary/Treasurer shall be appointed by a two-thirds majority vote of the

Executive Committee, to serve a term of three years.

Section 4. A member to be eligible for any office must be a current member of the ARBA and the HTH in

good standing.

Section 5. The term for all officers shall begin at the time of the annual ARBA Convention.

Section 6. Nominations will be accepted by mail or electronically during April to May each year of the

ARBA Convention.

Section 7. Vacancies in any office shall be filled by appointment of the President, subject to a simple

majority vote of the Executive Committee.

ARTICLE V DISCIPLINE

Section 1. Charges of misconduct may be filed by any member against any other member. They must be in

writing and filed with the Secretary/Treasurer or the President.

Section 2. Any member against whom charges have been filed shall be furnished with a

complete statement of the charges by the Secretary/Treasurer or the President and shall be allowed 30

days to file a reply.

Section 3. The charges, together with the reply, if any has been received, shall be made

available to each Executive Committee Member for consideration. The Executive Committee may, by

simple majority vote, reprimand, suspend, or expel the member.

Section 4. Any member suspended or expelled shall not be eligible for reinstatement within

one year of the date of suspension or expulsion. Reinstatement must be approved by the

Executive Committee.

Section 5. If an officer, director, committee chairperson or committee member does not fulfill his/her

duties or shows lack of interest in club matters, they shall be reviewed in the same manner as outlined in

Section 2 and 3.

ARTICLE VI MEETINGS

Section 1. There shall be at least one meeting per year

Section 2. The President may call special meetings as necessary to conduct the business of the club.

ARTICLE VII NEWSLETTERS

Section 1. Four (4) newsletters per year will be electronically available, to keep members

informed of the progress and current happenings involving the breed. The newsletter will be electronically

available in September, December, March, and June.

Section 2. The second newsletter of each year (December) will include a current membership list.

ARTICLE VIII AMENDMENTS

Section 1. Any member in good standing may propose amendments to the Constitution.

Section 2. The proposed amendment is to be sent to the Secretary who shall forward it to the Constitution

& By-laws Committee for review of merit or conflicts. If, no conflictions with the HTH or the ARBA are

found, the proposal shall be forwarded along with the Committee’s findings to the Executive Committee,

within 90 days of receipt by the Constitution Committee.

Section 3. The Executive Committee shall review the proposal for merit. If the Committee finds favor, a

ballot shall be drawn and mailed to each eligible voting member. Polls closure will be figured at a

minimum of 15 days plus the expected date of receipt by the voter.

Section 4. A 2/3 rd majority vote of all ballots returned shall constitute acceptance. The

President shall be notified of the final count. The new proposal shall become effective 30 days after

notification to all members.

ARTICLE IX DISSOLUTION

Section 1. In the event of the dissolution of this organization, all moneys and/or holdings shall

be given to the ARBA Youth Scholarship Fund.

ADOPTED: August 1st, 2024

BY-LAWS

ARTICLE I MEMBERSHIP AND DUES

Section 1. All memberships to be annual and to commence upon payment of dues.

Section 2. Each adult member, or members over the age of 14 in a family membership, is

entitled to one vote. Members over the age of 14, who hold non-family membership, are entitled to one

vote in all elections and voting issues.

Section 3. Membership dues shall be recommended by the Executive Board for approval by the members

at the annual meeting. Such dues shall include single, two-party residence, and family membership.

ARTICLE II DUTIES OF THE OFFICERS

Section 1. The President shall preside at all meetings of the membership or the Executive

Committee. He/she shall appoint all committees, fill all vacancies in office by appointment and perform

such other duties as pertain to the office of President.

Section 2. The Vice President shall perform all duties of the President, in any instance of his/her absence

or disability. In the event of vacancy of the office of President, the Vice President shall automatically

assume the office.

Section 3. The Secretary/Treasurer shall receive membership applications and issue new

members a membership card and Constitution and By-Laws, within 60 days of receipt of the application.

Shall consult with and advise the Executive Board on any unusual matters. Keep accurate records of all

members, notify all officers and members, as it is appropriate, of the time and place of all meetings. Shall

notify all delinquent members; any member who fails to renew their membership within sixty (60) days will

be dropped from the rolls. Shall conduct correspondence and other general business of the club when so

authorized by the President. Shall publish membership lists annually. Shall perform such other duties as

may be assigned by The President. Shall be custodial of all general funds, shall maintain a bank account in

the name of the HTH and maintain a set of records suitable for the Executive Committee. Shall submit an

oral report at each regular meeting of the club and publish annually a written financial report. Shall receive

all money due to the club and shall pay all debts that are justified for the successful operation of the club.

Section 4. The Executive Committee shall have the power to transact the business of the club, act upon

charges brought before them, formulate rules and decide all questions of policy brought before them.

ARTICLE III COMMITTEES

Section 1. The President shall appoint all committees subject to the approval of a simple

majority of the Executive Board. Executive members must respond within 10 days of

appointment notification.

Section 2. Any special committee deemed advisable by the President may be appointed for that function

and upon completion of their assignment shall automatically be discharged.

Section 3. Standing committees shall consist of:

1) Constitution and By-laws Committee: Shall continuously monitor the Constitution

and By-Laws to ensure their current effectiveness and continuity; receive and review and

act upon any proposals, for correct grammar and conflicts with the current document or

the ARBA; prepare and send a current copy to the Secretary annually; make suggestions

for revisions as deemed necessary

2) Auditing Committee: To be composed of two members in good standing who shall

audit the books annually and furnish a report to the Secretary and the Executive

Committee.

3) Show Committee: Shall receive bids for the National Specialty Show, assist the host

club to ensure the show rules are adhered to and help to and procure awards, adopt and/

or follow procedures necessary for the smooth and efficient running of the Show.

4) Election Committee: Members may not be a candidate for any office. Duties are to

receive petitions for office, prepare, receive and count the ballots, maintain a record of

received ballots, file cast ballots for one year after each election.

ARTICLE IV VOTING PROCEDURE

Section 1. All Candidates for office must be a member in good standing of the ARBA and the HTH

Section 2. The nominations must be in writing, and submitted to the Election Committee

Chairperson High Tide Hollands Secretary during the months of April & May. Ballots are to be mailed first

class postage. Returned ballots must be received at least twenty-one (21) days prior to the start of the

National ARBA Convention. Returned ballots will be opened by the Committee before the annual meeting

is called to order. Tabulated results will be announced and published in the next occurring newsletter.

Section 3. All voting must be done in person or by mail.

ARTICLE V PARLIAMENTARY AUTHORITY

Section 1. The rules of parliamentary procedure comprised in Roberts Rules of Order shall

govern the proceedings of High Tide Hollands. “Unless otherwise specified in the Constitution and ByLaws of the High Tide Holland Club. The Vice President shall be responsible for maintaining parliamentary

order and shall be provided with a copy of Roberts Rules of Order by the club.

ARTICLE VI ORDER OF BUSINESS

Section 1. The order of business shall be:

1. Call to order and welcome 8. Unfinished business
2. Roll call of officers 9. New business
3. Reading of the minutes 10. Adjournment
4. Treasurer’s report
5. Election results
6. Report of Officers
7. Report of Committees

ARTICLE VII AMENDMENTS

Section 1. These By-Laws may be amended at the Annual Meeting, Special meeting, and/or the National

Specialty Show provided all proposals are printed in the newsletter at least 60 days before said event.

Section 2. Any member in good standing of High Tide Hollands may propose an amendment to the ByLaws. The amendment shall be sent to the Constitution & By-Laws Committee Chairperson who shall

forward said copy to each Executive Board member along with any recommendations, within 30 days of

receipt.

Section 3. The By-Laws may be amended by a simple majority of all eligible voting members returning a

ballot.

Section 4. Ballots are to be mailed no later than 60 days prior to the meeting. Ballots returned by mail

must be postmarked no later than 30 days prior to the meeting.

Section 5. A simple majority vote shall constitute acceptance and the proposal shall become effective

immediately upon passage.

ADOPTED: August 1st, 2024